Overview
The Coordinator, NASO Finance and Administration plays a central role in ensuring the efficient planning, execution, and reporting of administrative functions across the office. This includes financial oversight, human resources activities and coordination, procurement and logistics, ICT liaison, and implementation of local security procedures.
Tasks Summary
- Act as the primary local expert on financial, administrative, and procurement procedures, ensuring alignment with NATO’s Financial Regulations (NFRs).
- Provide input into the development and improvement of office procedures related to budgeting, human resources, logistics, and vendor management.
- Offer advice and guidance to colleagues and management on financial and administrative matters.
- Handle missions for NASO staff.
- Coordinate the implementation of administrative workflows across key operational areas, including procurement, asset management, recruitment, and financial processing.
- Serve as the focal point for ERP transactions, including the submission of financial requests and Purchase Requisitions, ensuring consistency with NASO budget lines.
- Assist in the deployment of administrative SOPs and contribute to process optimisation by identifying bottlenecks and recommending enhancements to HQ counterparts.
- Ensure accurate financial, procurement, and HR-related documentation is filed and accessible, both digitally and in physical format, in accordance with Information, Knowledge Management (IKM) guidelines.
- Monitor financial reports, budget forecasts, and expenditure tracking to support effective resource management and transparency.
- Serve as the main administrative liaison with NATO HQ services in Finance, HR, Procurement, and ICT.
- Represent the NASO in relevant administrative communications and ensure that local actions align with HQ directives.
- Coordinate with the Security Support Officer and NCIA services to implement security and ICT protocols locally.
- Support onboarding and induction of newcomers (both International Staff and Locally Engaged Staff), and collaborate with NASO HR teams at HQ to ensure contract administration and payroll processes.
Experience Requirements
- Minimum of 6 years of experience in administrative or organisational work with higher secondary education qualification OR minimum of 3 years of experience preferably within administration or Finance with upper vocational training/post-secondary degree in a relevant field of study.
- Demonstrated experience coordinating or supporting human resources, procurement, and/or financial procedures in a complex international, governmental or NGO setting.
- Experience working in or supporting an international mission, embassy, multilateral organisation or NATO-affiliated office (desirable).
- Working knowledge of NATO financial regulations or public sector procurement principles (desirable).
- Familiarity with ICT coordination or ERP workflows (desirable).
- Understanding of host-nation labour law, tax and social security frameworks (desirable).
Qualification Requirements
• Higher secondary education qualification OR upper vocational training/post-secondary degree in a relevant field of study.