Overview

The National Procurement Specialist is responsible for managing and coordinating procurement activities, ensuring compliance with organizational policies and procedures, and maintaining effective supplier relationships. This role involves overseeing the procurement process from identifying suppliers to contract management, and ensuring timely delivery of goods and services.

Tasks Summary

• Execute specialized and relevant procurement/contractual processes and functions.
• Review and analyze procurement requests for goods and services.
• Perform Buyer role in Global Resource Management System (GRMS).
• Identify and recommend sources of procurement and undertake market research.
• Provide support in conducting procurement processes and ensure timely completion.
• Perform all functions related to the procurement process, including preparing tender documents and drafting contracts.
• Monitor the status of existing requisitions and maintain contact with suppliers.
• Organize bid openings, undertake financial evaluations of offers, and prepare summaries.
• Implement an internal control system to ensure purchase orders are fully prepared and dispatched.
• Create recurring contracts and purchase orders in GRMS.
• Prepare documents and issue Requests for Proposals (RFPs).
• Develop in-depth knowledge of FAO procurement procedures and guidelines.
• Follow up and report regularly on the progress of procurement activities.
• Prepare submissions to the Local Procurement Committee (LPC) and the Headquarters Procurement Committee (HQPC).
• Support requisitioning units and recipient entities on procurement issues.
• Contribute to the annual procurement plan submission and update it quarterly.
• Prepare, review, analyze, and share procurement monitoring reports.
• Make initial determinations and recommendations concerning disputes or claims.
• Maintain a proper filing system for Purchase Orders and Contracts.
• File all procurement documents and ensure safekeeping for audit purposes.
• Perform any other duties as required.

Experience Requirements

• Minimum of five years of relevant work experience in procurement, supply chain operations, or financial management of projects.
• Experience in managing or coordinating international, regional, or national projects related to agriculture and the environment is highly desirable.

Qualification Requirements

• University degree in Business Administration, Supply Chain Management, or a related field