Overview

The Finance Senior Assistant provides financial, accounting, and administrative support to ensure effective management of financial transactions and reporting. The role involves accurate processing, recording, and reconciliation of payments and receipts.

Tasks Summary

• Review and process financial transactions, ensuring compliance with UNOPS FFRs and project work plans.
• Prepare and process payment vouchers, accounts payable vouchers, and purchase order vouchers.
• Execute pay cycles in the ERP system.
• Maintain and reconcile accounts receivable ledgers.
• Record and monitor deposits in the ERP system.
• Support the preparation of financial reports and analysis.
• Review payment requests and documentation for accuracy and completeness.
• Run remittance cycles and support vendor and payroll payments.
• Provide inputs for budget proposals, revisions, and financial reporting.
• Review and monitor daily cash position for local accounts.
• Support daily reconciliation of zero-balance and imprest accounts.
• Identify and record contributions and receipts.
• Maintain petty cash operations.
• Prepare and verify bank reconciliations.
• Initiate and record bank transfers and foreign exchange deals.
• Support internal and external audit processes.
• Review and verify financial data alignment with budget structures and donor agreements.
• Participate in financial data clean-up and validation exercises.
• Propose improvements to financial processes.
• Participate in finance-related training and capacity-building initiatives.
• Contribute to knowledge networks and Communities of Practice.

Experience Requirements

• Secondary school (or equivalent) with 5 years of relevant experience OR Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines with 1 year of relevant experience is required.
• Relevant experience in project financial management, budgeting, cash management and financial reporting, or related areas.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
• Experience of working in multicultural environments or UN system organizations in a developing country is desired.
• Experience in development or humanitarian contexts is desired.
• Experience with financial systems or ERP software is desired.

Qualification Requirements

• Secondary school (or equivalent)
• Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines
• Professional certification is desired.