Overview
The Finance and Budget Assistant will be responsible for reviewing, analyzing, and preparing payments related to travel and other claims, as well as assisting with budget preparation and monitoring expenditures.
Tasks Summary
- Reviews, analyses and prepares payments to staff members in relation to travel expense reports and training related expenses.
- Analyze and clear travel related old and recent open items.
- Analyze submission and request for issuance of CPM advance, process CPM ERs, and clear CPM advance.
- Analyze and clear CPM related old and recent open items.
- Respond to emails and service clients via team message and meetings.
- Provide training to new staff members, and process ad hoc requests and cover for staff members when on leave.
- Scrutinizes source documents for completeness, accuracy and validity of charges.
- Investigates erroneous charges and takes appropriate corrective accounting actions.
- Reconciles and reviews suspense accounts and ensure proper clearance procedures have been followed.
- Extracts details of income, expenditure, assets and liability from accounting system in order to analyze and verify accuracy and validity.
- Assists with the monitoring and review of the open items in the travel payroll accounting GL accounts.
- Investigates and processes the relevant journal voucher to clear the open items in these accounts.
- Prepares worksheets and assists with the preparation of financial statements.
- Audits various accounting transactions to ensure correctness of disbursements and adherence to relevant staff rules, financial regulations and rules, ST/AI issuances or practices.
- Serves as Approving Officer for disbursements up to an authorized level.
- Provides support with respect to the review, analysis and preparation of the medium-term plan and its revisions and all support with all aspects of budget preparation.
- Monitors expenditures and compares with approved budget. Prepares adjustments as necessary.
- Assists in preparation of budget performance submissions and finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
- Monitors integrity of various financial databases.
- Verifies accuracy of input data, ensuring consistency of data in previous allotments to new allotments issued.
- Provides guidance and training to colleagues as required and assists with other urgent projects within the section.
- Monitors/reviews methods used to remit payments and supervises investigation of non-receipt of payments.
Experience Requirements
A minimum of seven (7) years of experience in finance, budget, accounting, administrative services or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Experience in the use of Enterprise Resource Planning (ERP) systems, such as Umoja, SAP or equivalent is required. Experience processing travel disbursement, including personnel entitlements, expense reports, and various types of advances and settlements is required. Experience working with the United Nations or a large global organization’s systems and procedures, Staff Regulations and Rules, and Financial Regulations and Rules is desirable. Experience with CPM mechanisms, clearances, processess and procedures is desirable.
Qualification Requirements
High school diploma or equivalent is required.
