Overview

The Office Assistant performs routine administrative transactions and office support functions to ensure the smooth and efficient operation of the work unit.

Tasks Summary

• Type, format and draft routine correspondence; collate tables, reports, presentations, publications and other documentation.
• Receive and direct telephone calls and visitors; screen and send e-mails; respond to routine internal and external enquiries and/or refer to appropriate contacts/units.
• Enter, retrieve, structure and update selected information and data from various sources; present results in standard format.
• Set up and maintain office files and reference systems according to standard procedures, including an e-book for signatures.
• Initiate, view and track a variety of administrative transactions in computerized financial, travel, human resources systems.
• Support the organization and administration of meetings, workshops and events.
• Assist with arranging for travels: organize transport, logistics, accommodation, documents.
• Ensure availability of office supplies and appropriate maintenance of office equipment.
• Perform other duties as required.

Experience Requirements

Two years of relevant experience in office support work.

Qualification Requirements

Secondary School Education.

Other Details

Languages Required: Working knowledge (proficiency - level C) of English.

Languages Preferred: Intermediate knowledge (intermediate proficiency - level B) of another FAO official language (Arabic, Chinese, French, Russian or Spanish). Good knowledge of Italian, ability to draft correspondence.

Contract Duration: Fixed-term: one year with possibility of extension

Work Modality:

Remuneration: