Overview
To coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.
Tasks Summary
- Maintain web-based register for all invoices and payment transfers and record paperwork.
- Initiate and maintain regular contacts with demanding Units, service providers, bank signatory members (internal) and bank managers.
- Assist in providing the procedural and technical support to staff within the areas of finance and budget.
- Perform bank reconciliation and maintain relevant General Ledger Accounts.
- Verify vendor claims, advances and other receivables and observe appropriate procurement procedures.
- Retrieve, format and validate information obtained from various sources to prepare reports relating to budgets, accounting, finance and statistics.
- Monitor and record all expenses in line with the approved budget.
- Process monthly payroll in cross-functional systems.
- Assist in setup and implementation of proper accounting procedures, systems and internal controls.
- Draft or prepare correspondence to respond to enquiries in respect to relevant financial, administration and audit matters.
- Participate in working groups and OMT meetings.
- Backstop colleagues in the Finance and Administration Unit and perform other related duties as required.
- Analyze grants and financial reports to ensure compliance with organizational policies and accuracy of financial allocations.
- Conduct financial exercises and simulations jointly with Headquarters (HQ).
- Serve as liaison with Headquarters (HQ) on finance-related matters.
Experience Requirements
- At least six years of progressively responsible work experience in the field of finance, accounting, budget, audit or another related field.
- Experience with Enterprise Resource Planning (ERP) systems.
- Experience utilizing computers, microsoft package, in special spreadsheets.
- Previous experience in the UN or International Organizations will be considered an asset.
Qualification Requirements
- Completion of secondary school education and a post-secondary certificate in the related functional area.
- University degree in Administration, Economics, Accounting, Foreign Trade or related areas is an advantage.
