Overview
Provides support to ensure the effective and smooth implementation of project operations and activities for the ARRIVES project in Nigeria.
Tasks Summary
- Provides assistance in support of planning and implementation of activities and processes for ARRIVES project initiatives.
- Compiles, analyses, summarizes, and presents data on specific project components and related topics.
- Assists in the coordination of programme/project planning and preparation; monitors status of project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the analysis of programme/project budgets; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects; categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Collaborates with programme/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, involving extensive liaison with diverse organisational units including two consortium partners to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services in ERP system.
- Prepares, maintains and updates files (electronic and paper) and internal databases;
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Provides guidance and training to new staff.
- Performs other duties as required.
Experience Requirements
A minimum of seven (7) years of experience in programme or project administration, technical cooperation or related area. The minimum years of relevant experience can be reduced to five (5) for candidates who possess a first-level university degree or higher. Experience in migration as well as business coaching programming is desirable.
Qualification Requirements
High school diploma or equivalent.
