Overview
The Associate Project Manager will be responsible for the day-to-day management and coordination of a project aimed at strengthening the asylum system in Costa Rica. The purpose of this position is to ensure the effective planning, implementation, monitoring and reporting of UNHCR’s project.
Tasks Summary
- Lead the overall planning, organization and management of the asylum system strengthening project.
- Develop and regularly update detailed project work plans, implementation schedules and resource plans.
- Oversee day-to-day project implementation, ensuring activities are delivered on time, within scope and budget.
- Manage project risks, issues and dependencies proactively.
- Coordinate the preparation, revision and tracking of project budgets.
- Facilitate coordination mechanisms between UNHCR and government counterparts.
- Support government counterparts in articulating priorities and defining project activities.
- Promote coherent and complementary approaches between this project and other initiatives.
- Contribute to initiatives to strengthen case management systems.
- Maintain a project results framework.
- Compile, analyse and interpret data and qualitative information to track progress.
- Prepare high-quality project reports (internal and external).
- Lead the joint preparation and quality assurance of all contractual reports to the donor.
- Contribute to project evaluations, reviews and learning exercises.
- Maintain regular communication and coordination with the donor.
- Provide regular briefings to UNHCR senior management and government steering structures.
- Perform any other related duties as required by the supervisor.
Experience Requirements
- At least 5 years of progressively responsible experience in managing complex, multi-stakeholder projects or programmes, preferably in asylum systems, refugee protection, migration governance, justice sector reform, institutional strengthening, public administration reform or related areas.
- Proven experience in Results-Based Management (RBM), including project planning, indicator development, budgeting, forecasting, monitoring, and reporting.
- Experience in coordinating multi-stakeholder initiatives and working in partnership with public institutions, international organizations and civil society.
- Experience managing projects funded by international donors, including compliance with financial, procurement, and reporting requirements.
- Strong knowledge of asylum procedures, international refugee law, and protection-sensitive case management systems is highly desirable.
- Excellent analytical and drafting skills in English and Spanish.
- Accuracy and professionalism in document production and editing.
- Excellent interpersonal skills; culturally and socially sensitive.
- Ability to work and adapt professionally and effectively in a challenging environment.
- Ability to work effectively in a multicultural team of international and national personnel.
- Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment.
- Desirable experience: Experience working with or within government institutions, preferably in Costa Rica or in the Latin America and Caribbean region.
- Familiarity with UNHCR administrative and programme management systems.
- Knowledge of Project Management Tools.
Qualification Requirements
Master's degree in economics, international relations, political science, public administration, social sciences, development studies, project management, law or another relevant field.
