Overview
The Office Assistant coordinates and performs office support, management support, and administrative tasks to ensure the smooth and efficient running of the Office. The role ensures quality and consistency of office work and information flow.
Key Responsibilities
- Screens requests for appointments and maintains supervisor's calendar.
- Coordinates office support services for meetings, trainings, seminars, committees, and special projects.
- Reviews, records, distributes, and processes incoming mail and correspondence.
- Performs administrative duties such as contract extensions, leave recording, and budget follow-up.
- Researches, compiles, and organizes background information for reports, briefs, and speeches.
- Coordinates the work of other office support staff and trains new staff.
- Creates and maintains filing and reference systems and updates office websites.
Required Experience
Four years of relevant experience in office/management support work.
Qualifications
Secondary School Education.
