Overview
The role supports procurement and logistics operations, including managing requisitions, preparing tender documents, coordinating with suppliers, and maintaining records.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verifying information and compliance.
- Assist supervisor in complex, higher-value purchases.
- Prepare tender documents, solicit bids, and participate in evaluation processes.
- Confirm terms of agreement with selected suppliers and prepare relevant documentation.
- Monitor open requisitions and coordinate timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate payments.
- Create and maintain physical and electronic records of procurement documentation.
- Conduct market surveys to identify and evaluate potential suppliers.
- Track contractual agreements and monitor office supplies and services.
- Provide briefing and technical guidance on procurement procedures.
- Perform logistics tasks related to property, asset management, warehousing, insurance, maintenance, and transportation.
- Coordinate shipment and customs clearance of goods.
- Provide training and guidance to new/junior staff.
Required Experience
- Three years of relevant professional experience with a university degree in Business Administration or Management, Accounting, Logistics, Supply Chain Management, Law, Economics or a related field.
- Five years of relevant professional experience with a high school diploma.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
Qualifications
- University degree in Business Administration or Management, Accounting, Logistics, Supply Chain Management, Law, Economics or a related field from an accredited academic institution.
- High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
