Overview
The Project Assistant will participate in the implementation of programme and project activities concerning Sweden-bound refugees, focusing on administrative procedures and logistics.
Key Responsibilities
- Support the day-to-day organization and implementation of project activities, including administrative procedures for trainings.
- Handle logistics and liaison with consultants and IOM missions.
- Prepare and process travel authorizations and expense claims.
- Coordinate travel arrangements.
- Assist in ensuring compliance with procurement to payment process flows.
- Assist with general administrative tasks in connection with financial, travel, and human resources systems.
- Enter beneficiary attendance, feedback, and relevant data into IOM databases.
- Assist in monitoring the work of implementing partners and report non-compliance.
- Assist in analysis of data, coordination, and preparation of donor reports.
- Respond to general information requests and inquiries on administrative issues.
- Set up and maintain files/records.
- Undertake duty travel, as necessary.
- Perform other related duties as assigned.
Required Experience
- Two years of relevant professional experience with a University Degree in social sciences, administration, migration studies, or international relations.
- OR Four years of relevant professional experience/training with a completed High School degree.
- Administrative experience, including organizing logistics, maintaining records, and supporting reporting processes.
- Proficient in Microsoft Office applications.
- Previous experience in Oracle similar administrative/financial systems is an advantage.
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Prior experience and/or interest in compiling and analysing data.
- Prior experience of customer service is an advantage.
- Prior experience of drafting written material in English.
Qualifications
- University Degree preferably in social sciences, administration, migration studies, or international relations.
- OR Completed High School degree from an accredited academic institution.
