Overview
The Coordination Officer will plan, coordinate, and supervise logistical arrangements for intergovernmental meetings and manage related operational and procurement aspects.
Key Responsibilities
- Plan, coordinate, supervise and carry out logistical arrangements for UNEA and OECPR sessions.
- Lead coordination with UNON, UNDSS, and other UN Agencies on session aspects.
- Coordinate with the Communication Division on outreach and branding.
- Oversee content management of the UNEA website and other platforms.
- Coordinate multilingual live streaming and documentation uploading.
- Coordinate with the Government of Kenya and the Permanent Mission of Kenya on logistical matters.
- Lead coordination of procurement matters for sessions.
- Coordinate implementation of greening measures for sessions.
- Coordinate implementation of disability inclusion measures for sessions.
- Support the Chair and Secretary of the UNEA Strategic Taskforce.
- Undertake or oversee administrative tasks for session preparations.
- Assist with UNEA resource mobilization efforts, especially logistics.
- Assist with liaison with the Host Country on logistical matters.
- Undertake survey initiatives, design data collection tools, and analyze responses.
- Undertake outreach activities, conduct training workshops, and make presentations.
- Support planning and organization of Committee of Permanent Representatives Subcommittee meetings.
- Collect and analyze data to identify trends and provide insights.
- Perform other duties as required or requested.
Required Experience
- A minimum of seven (7) years of progressively responsible experience in coordinating intergovernmental meetings and conference management in the United Nations system or similar international organizations.
- Demonstrated experience in planning and delivering high-level, complex, multi-stakeholder meetings and conferences at the international level.
- Experience managing end-to-end logistical, operational and procurement arrangements for large-scale events involving Member States, intergovernmental organizations, multilateral environmental agreements, senior officials, non-governmental organizations, multiple institutional partners.
- Experience in procurement processes within the United Nations system or similar international organizations, including drafting terms of reference, managing procurement timelines, overseeing vendor performance, and ensuring compliance with applicable financial rules and procedures.
- Experience coordinating across the United Nations system or similar international organizations, particularly with conference services, security, protocol, communications and administrative functions, preferably in the context of governing bodies or treaty-based meetings.
- Experience in liaising with and supervising contractors and service providers, including conference services, IT platforms, streaming providers, logistics and venue services within the United Nations system or similar international organization.
- Experience in integrating environmental sustainability (“greening”) measures into the planning and delivery of large UN conferences, in line with UN environmental policies and standards, is desirable.
- Experience in implementing accessibility and disability inclusion measures for conferences or large events, in accordance with UN policies and standards, is desirable.
- Two (2) years or more of experience in data analytics or related area is desirable.
Qualifications
- Advanced university degree (Master’s degree or equivalent) in business administration, political science, international relations or related area is required.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.
