Overview
Buyer 1 supports the procurement process in a specific country in accordance with ICRC rules and regulations.
Key Responsibilities
- Maintain goods and services network active and properly recorded into ICRC's information management tools.
- Proceed regular market surveys for goods/services availability, prices fluctuation, trends and impacts/risks.
- Actively participate on projects, understanding customers' needs and Procurement required actions on time.
- Provide guidance to the Customers regarding specifications (to raise SRs on IRIS), explains the steps of different modalities and lead times of procurement processes (according to financial threshold and/or technical criteria.
- Prepare RFQs/RFTs, conduct bids/tenders with compliant suppliers to guarantee transparency and fair competition according projects schedule and/or operations plans.
- Assess suppliers' capacities, licensing, certifications, tax and social compliance proceeding inspections/visits whenever necessary and generate reports.
- Request samples from suppliers and evaluate with all related staff whenever necessary (lab analysis, etc).
- Review and analyse the forecasted and approved CDPs, as well as the potential planned and validated SRs for proper procurement planning.
- Determines the source of supply and the proper validation for the incoming POs (OPs, ODs, SPs), the MRP’s generated requests, as well as the approved CDP meetings respecting the internal procedures and guidelines.
- Support customers for the most cost-effective oriented solution based on specifications technical criteria at Selection Table stage, presenting technical arguments and fulfilling documentation.
- Communicate in formal way through formal channels with suppliers in all steps at all times (bid, tender, awarding, claims, termination, etc);
- Conduct vendor's registration process liaising with Admin team.
- Generate and manage Purchase Orders, issue contracts and validate with Management accordingly.
- Liaise with warehouse staff for quality control procedures at the act of reception of goods from suppliers.
- Proceed with petty cash purchase process whenever necessary liaising with Supply Chain and Admin staff.
- Raise all necessary documents and proceed with payment processes liaising with Admin team.
- Optimize costs and terms for regular consumption items/services implementing Framework Agreements.
- Provides monthly expected Cash Request for all departments expenditures in accordance with the established procurements.
- Proceed performance meetings with regular suppliers to monitor quality, timing and pricing on regular basis.
- Implement penalties on suppliers' liaising with Management and Legal department if necessary.
- Manages all systems tasks along each and every process in accordance with ICRC Compliance procedures.
- Liaise with upstream (JER/CAI/AMM) staff whenever applicable or required (enquiries and/or financial threshold).
- Proactively communicates with customers for status and timing report until final delivery and payments.
- Completing Manila filing using PaperLess Profile system respecting its timelines and regulations.
- Update, monitor deviations and implement actions to reach LOG KPIs objectives.
- Registers and treats information (general and specific) accurately and with confidentially.
- Provides monthly expected Cash Request for all departments expenditures in accordance with the established procurements
- Sorts out the quality claims before validating suppliers’ invoices
- Checks invoices from the suppliers and ensure all supporting documents are attached to the relevant signatories for approval and payment.
- Follow the field trip procedures based on given guidelines
- Interprets accurately from English to Arabic and vice versa
- Translates documents from English to Arabic and vice versa.
Required Experience
- At least 3 years' experience in a similar position
- Good knowledge of and experience with financial rules, procurement procedures and supplier management
Qualifications
- University degree in relevant field, purchasing/procurement/supply chain with Engineering background is preferable
- Certifications in purchasing, procurement or supply chain management is a strong asset (i.e. CIPS, APICS, Certified Supply Chain Professional Certificate (CSCP), Supply Professional Logistician (CPL)…etc)
- Confirmed technical skills in procurement
- Computer proficiency and good command in Word, Excel and PowerPoint software and ERP software.
