Overview
The Human Resources Assistant will support the admin and human resources functions of the Sub-Regional Office in Pretoria and several country offices.
Key Responsibilities
- Support recruitment processes by coordinating publication of Vacancy Notices, receiving and sorting applications, arranging interviews, preparing documentation, sending communications, contacting previous employers for reference checks.
- Carry out pre-employment activities including preparation of Entry on Duty documentation, collection of supporting documentation, coordination of medical exams, follow-up on medical clearances, coordination of orientation sessions, arrangement for security briefing and medical examinations, inclusion in insurance plans, creation of personal files.
- Perform assigned roles in the organizational HR system, ensuring data consistency and accuracy, inputting and maintaining data, monitoring contractual situations and entitlements, generating reports.
- Perform the role of Timekeeper, maintaining, updating and reconciling leave quotas, generating leave-related reports, responding to general questions concerning leave administration, guiding staff on request and approval procedures.
- Support separation, classification, reclassification and promotion processes by collecting documentation, drafting forms, making calculations, obtaining approvals and coordinating with relevant units.
- Update and maintain electronic and physical archiving systems including personnel files, recruitment files, HR policies, regulations, guidelines and manuals, internal controls.
- Draft certificates of employment, notices, letters, reports, presentations, graphs; update the organizational chart and support timely submission of documents.
- Support the organization of meetings, training activities and other HR events by carrying out logistical activities.
- Respond to general inquiries regarding Human Resources policies, instructions and procedures.
- Perform other related duties as assigned.
Required Experience
- High School diploma with four years of relevant experience; or,
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with two years of relevant professional experience.
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Qualifications
- High School diploma
- Bachelor’s degree in Human Resources, Business Administration, Psychology or related field
