Overview
Support supply chain functions for the Sub-Regional Office Pretoria, South Africa and Country Offices, ensuring efficient procurement and logistics operations.
Key Responsibilities
- Receive and consolidate procurement requisition forms, verifying compliance and obtaining necessary information.
- Prepare tender documents, solicit bids, and prepare bid analysis summaries.
- Confirm terms of agreement with selected suppliers and prepare purchase orders.
- Monitor open requisitions and follow up on timely delivery of goods and services.
- Review vendor invoices, prepare payment requests, and coordinate timely payments.
- Maintain physical and electronic records of all documentation.
- Conduct market surveys to identify and evaluate potential new suppliers.
- Track contractual agreements and inform concerned parties for timely renewal.
- Monitor office supplies and service, and prepare requisitions when required.
- Coordinate with the Finance Unit for the payment of utilities invoices.
- Provide technical information on procurement related instructions and procedures.
- Perform supply chain tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
- Support the coordination of transportation needs and drivers’ movements.
- Verify logbooks, monitor fuel consumption and vehicle maintenance records.
- Monitor activities of contractors working on office premises.
- Support the organization of meetings, workshops and trainings.
- Perform other duties as may be assigned.
Required Experience
- Two years of relevant professional experience with a university degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field; or four years of relevant professional experience with a high school diploma.
- Experience in procurement and logistics and working with vendors and service providers.
- Experience with asset management process.
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.
- Experience working in an international organisation an advantage.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution; or High school diploma.
- Certification in Procurement, Logistics or Supply Chain Management is an advantage.
