Overview
The Project Assistant will support the risk assessment component of the Pandemic Fund project by coordinating meetings, managing documentation, and providing logistical and administrative support.
Key Responsibilities
- Coordinate and schedule meetings, workshops, consultative sessions, field-testing activities, and training programmes.
- Support communication with multi-sectoral stakeholders regarding meeting schedules, agendas, and follow-up actions.
- Monitor implementation progress against approved work plans, timelines, and budgets.
- Prepare, format, and circulate official correspondence, meeting agendas, minutes, reports, and technical documents.
- Assist in preparation of PowerPoint presentations and other supporting materials.
- Ensure follow-up on actions arising from technical meetings, reviews, and stakeholder consultations.
- Compile, organize, and maintain systematic records of administrative documents, meeting outputs, and logistical arrangements.
- Ensure proper filing (electronic and/or hard copy) of documents.
- Provide logistical support for meetings, workshops, field-testing exercises, and training activities.
- Assist in coordinating travel, refreshments, stationery, and other administrative requirements.
- Support preparation of administrative inputs required for progress reporting, institutional submissions, and coordination with relevant authorities and partners.
- Assist the consultant in ensuring timely submission of documents and reports.
Required Experience
- At least 4 years of work experience as a Project Officer or in a similar role.
- Experience in working with the Government Sector and or another UN/ International Organizations (desirable).
- Familiarity with the UN system, grant funding, policies and monitoring and evaluation (desirable).
Qualifications
- Completion of secondary school education - GCE (A/L) in the biological sciences stream.
- Certificate in Project Management/ Business Administration.
- A bachelor’s degree in health sciences, public health, veterinary sciences, environmental sciences or a related discipline (desirable).
