Overview
The Project Associate will assist in the efficient delivery of the Project, focusing on administrative, logistical, procurement, and financial tasks. The role aims to enhance gender-responsive climate resilience in Moldova by integrating gender considerations into climate policies, empowering women leaders, and promoting climate-smart solutions.
Key Responsibilities
- Undertake administrative, logistical, travel, procurement, financial and asset management tasks.
- Provide support to procure goods and services.
- Provide administrative support in arranging Project related meetings.
- Participate in the preparation of work plans, operation plans and procurement plans.
- Provide support in quality control of Project activities.
- Maintain an appropriate filing system and documenting the implementation.
- Provide support in regular monitoring and data collection of Project activities.
- Provide general secretarial and administrative assistance.
- Ensure administration and implementation of operational strategies.
- Provide financial support to the Project.
- Assist Project team in drafting Project progress reports with financial data.
- Assist project management in performing budget cycle.
- Provide assistance to partner agencies involved in Project activities.
- Monitor Project expenditures.
- Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing.
- Ensure that all Project financial activities are carried out on schedule and within budget.
- Ensure timely submission of financial reports.
- Perform all other financial related duties.
- Provide operations support to the Project.
- Ensure that UNDP procurement rules are followed.
- Organization of procurement processes.
- Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys.
- Prepare and timely submit travel documents.
- Support with protocol matters, registration of staff, coordination with national partners.
- Compile, organize and file information and documents.
- Preparation of documents set for vendor creation.
- Ensure proper control of the supporting documents for payments.
- Prepare and timely submit payment requests.
- Provide financial monitoring over Project commitments and expenditures.
- Keep regular contact with Project experts and consultants.
- Control the usage and proper accounting of non-expendable equipment.
- Provide necessary administrative, financial and logistical support to the Project events.
- Keep files of Project documents and expert reports.
- Act on telephone inquiries, fax, post and e-mail transmissions, and coordinate appointments.
- Provide translation of documents for/to English/Russian/Romanian as required.
- Draft Project correspondence and documents.
- Finalize correspondence of administrative and financial nature.
- Edit reports and other documents for correctness of form and content.
- Assist in collection, preparation and submission of support documents for NPSA contracts extensions.
Required Experience
- Minimum 7 years (with Secondary Education) OR 4 years (with Bachelor´s degree) of relevant work experience in the field of administration, finance, business administration or public administration.
- Demonstrated experience of working in a multicultural work environment is an asset.
- Experience of working for international organization related to project implementation and previous experience managing UNDP projects is an asset.
- Demonstrated experience in Project administration is an asset.
- Demonstrated experience in financial administration is an asset.
- Demonstrated experience in working with international organizations project implementation is an asset.
- Demonstrated experience to communicate well and interact with key partners in project implementation and delivery is an asset.
- Demonstrated experience in project-level or state/national-level monitoring and evaluation system implementation is an asset.
- Demonstrated experience in procurement-related tasks is an asset.
Qualifications
- Secondary Education is required.
- University degree (Bachelor’s degree) in public administration, Business Administration, Management, Economics, or related field will be given due consideration but is not a requirement.
- Procurement Certification will be an advantage.
