Overview
The Finance Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The role supports day-to-day financial operations.
Key Responsibilities
- Ensure compliance of financial transactions and documentations with UNOPS rules, regulations and standard operating procedures (SOPs).
- Assist in maintaining internal control systems to ensure accuracy and integrity of financial data.
- Support implementation of financial and administrative processes aligned with organizational and donor/partner requirements.
- Contribute to the preparation and review of financial documentation.
- Assist in the processing of financial transactions, including verification of supporting documentation for payments, invoices and claims.
- Enter and update financial data accurately in the enterprise resource planning (ERP) system.
- Maintain an orderly and accessible filing system of all financial records.
- Support in preparing payment instructions, journal entries and fund application requests.
- Assist in reconciling vendor accounts and reviewing pending items.
- Support the collection and verification of documentation for accounts receivable and follow up on outstanding items.
- Provide data and information for the preparation of financial reports, cash flow statements and budget monitoring exercises.
- Assist with the preparation of correspondence, summaries and simple reports related to financial activities.
- Provide support in organizing finance-related meetings, compiling supporting materials, and taking minutes where required.
- Maintain accurate logs of fund applications, pending payments, and financial correspondence.
- Support coordination with relevant stakeholders to ensure smooth information flow and consistency of records.
- Respond promptly to routine financial queries from internal clients and external partners.
Required Experience
- Required Relevant experience is work in project financial management, budgeting, cash management and financial reporting, or related areas. Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
- Desired Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired. Experience with financial systems or ERP software is desired.
Qualifications
- Required Secondary school (or equivalent) with 4 years of relevant experience OR Bachelor’s degree (or equivalent) in Finance, Accounting, Business Administration or other disciplines with 0 years of relevant experience is required.
- Desired Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
