Overview
The role provides professional, analytical, and advisory support to the Investment Operations Management Committee (IOMC) Secretariat for the efficient execution of its mandate and activities. The aim is to ensure effective communication, timely delivery of services, and alignment with the Bank’s Corporate Strategy.
Key Responsibilities
- Lead preparation and coordination of IOMC meetings, including agendas, materials, and minutes.
- Manage meeting logistics and maintain a repository for IOMC records.
- Coordinate ad-hoc IOMC meetings and manage general administrative workflows.
- Facilitate collection and dissemination of IOMC-relevant information and act as a liaison between IOMC and IO teams.
- Coordinate with IO leadership to gather input for IOMC discussions.
- Liaise with other Bank units on IO-related matters.
- Establish and maintain a tracking system for IOMC action items.
- Support IOMC’s decision-making process by collating input and preparing briefings.
- Coordinate escalation of non-consensus issues to the Executive Committee.
- Disseminate IOMC decisions to relevant stakeholders.
- Provide analytical and administrative support to IOMC’s strategy and planning workstreams.
- Support IOMC’s review process, including data collation and stakeholder consultations.
- Assist in the development and implementation of IOMC process and system improvements.
- Prepare periodic performance dashboards and reports on IOMC’s activities.
- Ensure all IOMC Secretariat activities comply with Bank policies and IOMC’s TOR.
- Update Secretariat guidelines as needed.
- Maintain confidentiality of sensitive information.
Required Experience
- Minimum 15 years of professional experience in coordination roles supporting governance bodies or cross-departmental teams.
- Minimum eight years of experience in investment operations.
- Minimum five years of experience in supporting decision-making processes, including meeting management, minute-taking, and action-item tracking for senior leadership (VP or DG level).
- Demonstrated experience in cross-departmental coordination and information sharing in a complex, global organizational structure.
- Experience working with multilateral development banks (MDBs) is highly desirable.
- Client-centric programmatic models or corporate strategy implementation will be an added benefit.
- Experience supporting strategic planning, process improvement, and review initiatives will be an advantage.
- Expertise in committee secretariat management, including agenda design, minute-taking, and meeting logistics.
- Proficiency in using project-management and collaboration tools.
- Strong analytical skills.
- Knowledge of administrative governance, compliance, and confidentiality standards in international organizations.
- Familiarity with digital documentation and secure repository management.
- Meticulous attention to detail.
- Ability to manage multiple priorities and ensure smooth functioning of concurrent Secretariat activities.
- Strong cross-team collaboration skills.
- Ability to identify administrative and coordination gaps and propose solutions.
- Demonstrated commitment to upholding confidentiality and professional integrity.
- Ability to work in a fast-paced, agile environment and adjust to changing priorities.
Qualifications
• Master’s degree or equivalent in management, economics, or a related field.
