Administrative Assistant, G-5, Fixed Term Position, Rome, Italy, Private Fund Raising and Partnerships, #00137051

Overview

The Administrative Assistant provides administrative and logistics support to the team, including budget monitoring, knowledge management, and event planning. The role involves executing routine administrative tasks and specialized responsibilities requiring knowledge of UNICEF procedures.

Key Responsibilities

• Budget Monitoring
• Office Planning & Project Management
• Procurement
• Communications & Workflow
• Calendar/Meetings/Correspondence Management
• Events/Logistics
• Travel
• Invoice Processing
• Supplies/Equipment
• Attendance

Required Experience

At least 5 years of relevant work experience in Administration, administrative support, office management, budget management, procurement, travel coordination, event management, project coordination, records management, calendar management, invoice processing and any other related fields. Experience managing budgets is required. Experience in facilitating travel arrangements and itineraries is required. Experience in planning and managing events and large meetings is required. Experience in managing correspondence is required.

Qualifications

Completion of secondary education is required.

Other Details