Overview
Provide technical and administrative support for facility services within the IEA, liaising with stakeholders and providers. The role involves fast-paced work, sometimes outside regular office hours.
Key Responsibilities
- Supervise technical contractors and report shortfalls.
- Plan and co-ordinate visits for technical repairs, maintenance, and landlord maintenance.
- Ensure quality control of maintenance using CMMS and produce reports.
- Anticipate technical defects and ensure operational continuity of critical infrastructures.
- Undertake inspections and report needed repairs.
- Respond to helpdesk requests and keep superiors informed.
- Make and follow up requests to landlords’ facilities teams.
- Assist in creating graphic simulations of office layouts with AutoCAD.
- Contribute to renovation projects and coordinate subcontractors.
- Act as back-up to other support staff in the CBS Unit.
- Complete and submit health and safety risk assessments with contractors.
- Inspect works in progress and report non-compliant safety issues.
- Brief senior officials on safety and working environment matters.
- Participate in procurement processes, prepare work orders, contracts, and payments.
- Keep assets inventory up to date.
- Assist in preparing and updating material for the CBS SharePoint site.
- Adopt a continuous learning approach to corporate systems and IT tools.
- Carry out other tasks as required.
Required Experience
- A minimum of 3 years’ experience in Facilities or Buildings’ related activities.
- Supervising external contractors.
- Some experience in procurement (public or private call for tenders, technical specifications).
Qualifications
• Post-Secondary school diploma of technical studies (BTS in France) in Facilities, Buildings, Electricity, HVAC, Electronics, Audio-visual, or a similar field.
