Overview
The Senior Medical Finance & Administrative Associate will provide procedural guidance, manage financial resources, and offer assistance on financial and administrative procedures for health assessment programmes.
Key Responsibilities
- Provide procedural guidance to supervise and train other finance and admin support staff.
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc.
- Provide guidance and assistance to country offices and sub-regional HAP offices on financial and administrative procedures.
- Conduct reviews and evaluate annual budget requests and budget revisions.
- Provide budget analysis and coordinate findings and recommendations.
- Perform evaluation of country offices’ financial performance.
- Conduct yearly monitoring and review of medical assets, commitments, start-up costs, capacity building, GHAP fees, and triangulation of FTE.
- Consolidate data into financial statements and produce regular financial monitoring reports.
- Analyse past trends and current financial data to provide regular and ad hoc financial information.
- Assist in monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed.
- Perform validation of salary projectization of MHD Regional staff.
- Verification of payments in the system are made based on proper authorizations and supported by legitimate and sufficient documentation.
- Provide assistance responding to audit queries and follow up on audit recommendations.
- Review the status and monitor the proper maintenance of Vendor Accounts.
- Provide yearly webinar or face-to-face trainings regarding budget preparation and financial performance reviews.
- Enhance reporting templates and assist in the preparation of standard operating procedures (SOP), work instruction manuals, and invoicing procedures.
- Perform other related duties as required.
Required Experience
- Four years of relevant professional experience with a Bachelor’s degree in Business Administration, Accounting, Finances, or a related field.
- Six years of relevant professional experience with a High School diploma.
- Mature individual, able to work independently, paying attention to detail and meeting deadlines.
- Capable of working as a team and under stressful and hardship conditions.
- Demonstrated ability to maintain accuracy and confidentiality.
- Attention to detail, ability to organize paperwork in a methodical way.
- Discreet, details and clients-oriented, patient and willingness to learn new things.
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Ability to meet deadlines and work under pressure.
- Personal commitment, efficiency, flexibility, drive for results.
- Previous experience in SAP is a distinct advantage.
- Prior working knowledge of budgeting, financial analysis, costing, etc.
- Ability to set up internal record tracking and planning for accounting and Budgeting cycles.
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, Finances, or a related field from an accredited academic institution.
- High School diploma.
