Overview
The Finance Assistant provides financial and administrative support to ensure accurate processing of financial transactions, maintenance of proper records, and compliance with UNOPS financial rules and regulations. The role supports day-to-day financial operations and contributes to the smooth functioning of the finance unit.
Key Responsibilities
- Ensure compliance of financial transactions and documentation with UNOPS rules, regulations, IPSAS standards, and SOPs.
- Assist in maintaining internal control systems.
- Support implementation of financial and administrative processes.
- Contribute to the preparation, verification, and review of financial documentation.
- Support adherence to audit requirements.
- Assist timely review of payments in creating the batch and file for approval in the TMS platform.
- Communicate and coordinate with system support team and bank focal points.
- Respond to payment inquiries submitted on GSSC’s payment inquiries JIRA ticket.
- Assist team members with daily tasks and issues.
- Ensure remittance adheres to its service level agreement (SLAs).
- Follow-up with field finance users, UN entities and financial institutes for information relating to payments and invoices.
- Prepare routine correspondence following standard operating procedures.
- Maintain the proper digital filing system for financial records and documents.
- Help improve controls and systems to help capture financial information.
- Maintain accurate online records of all relevant documents.
- Assist GSSC by performing ad hoc administrative duties.
- Support external and internal audits as required.
- Assist on payment rejection by liaising with the bank.
- Escalate payments issue from the TMS platform to the direct supervisor.
- Assist in providing payment information to the field offices.
- Escalate to the treasury to replenish the account if the bank balance is insufficient funds.
- Assist in obtaining from bank representative to get additional information for payment rejection.
- Maintain organized electronic and physical filing systems for financial documentation.
- Improve the efficient reconciliation process through auto-matching by Kyriba system.
- Facilitate offices to the correct Internal Standard Operating Procedures in Finance.
- Participate in finance-related training and capacity-building initiatives.
- Contribute to knowledge networks and Communities of Practice (CoPs).
- Support documentation of procedures, lessons learned, and best practices.
- Contribute ideas for process improvements.
Required Experience
- Relevant experience in project financial management, budgeting, cash management and financial reporting, or related areas.
- Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems.
- Experience of working in multicultural environments or UN system organizations in a developing country is desired.
- Experience in development or humanitarian contexts is desired.
- Experience with financial systems or ERP software is desired.
Qualifications
- Required: Secondary school (or equivalent) with 4 years of relevant experience OR A first-level university degree (e.g. Bachelor’s Degree) in Finance, Accounting or related fields are required.
- Desired: Professional certification (e.g. CPA, ACCA, CA, CIMA) is desired.
- Desired: An advanced university degree (e.g. Master’s Degree) in Finance, Accounting or related fields is desirable and may substitute some of the required years of work experience.
