Overview
Provides administrative and operational support to the Reimbursable Advisory Services (RAS) program in the Kingdom of Saudi Arabia, focusing on quality control, document management, and coordination of tasks and logistics.
Key Responsibilities
- Provides quality control of internal and external documents, reviews documents for accuracy and adherence with World Bank guidelines and procedures.
- Assists in drafting, editing, formatting, and production of documents and correspondence.
- Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank.
- Solves non-routine problems and responds to requests requiring research to address query at hand.
- Provides assistance at various levels in organizing meetings, conference calls, video conferences, workshops, conferences, including handling administrative and logistic arrangements, preparing and assembling meeting materials, sending out invitations, and follow-up. Build a database of participants and draft event reports, etc.
- Coordinates travel requests for consultants if necessary.
- Supports Task Team Leaders (TTLs) on the different tasks related to their work.
- Assists with coordination of mission agendas as needed.
- Maintains current distribution lists, phone/addresses list of project/product contacts, and distributes documents for relevant task teams to the main data.
- Maintains up-to-date work unit project and other files (both paper and electronic).
- Manages logistics requests for the visiting missions of the units.
- Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff.
- Collaborates with other team members and contributes productively to the team’s work and output. Fully involves others in the work of the team.
- Generates reports as needed
- Assist with any other administrative and operational matters in the MAPSA Department.
- Back-up other colleagues in the office when needed.
Required Experience
Minimum of 2-5 years of relevant experience.
Qualifications
Minimum education: Bachelor’s degree
