Overview
The Contracts & Administration Officer provides support and administrative services impacting the organization's operational response. This role is responsible for hiring, preparing contractual documents, and determining social and health insurances for employees, coordinating with all involved actors.
Key Responsibilities
- Supports the Team Leader in daily operations and projects.
- Coordinates hiring and benefits management requirements with stakeholders.
- Verifies employee data accuracy and completeness before hiring.
- Hires HQ and Field mobile employees using HRIS tool.
- Amends and/or extends contract and assignment details.
- Enters Stand-by position upon request.
- Drafts and sends contracts of employment and assignment confirmations.
- Determines applicable social and health insurances.
- Sends hiring documents and information to employees.
- Enters data in payroll software and HRIS tool.
- Ensures follow-up on pending documents.
- Files documents in HRIS tool.
- Transmits documents to Subject-Matter-Experts.
- Contributes to monitoring and reporting of BoM Departures.
- Ensures quality of global HR data.
- Responds to employee and HR function questions about contractual documents and benefits.
Required Experience
- At least 2 years’ experience working within an HR Administration/Contracts team.
- Knowledge of administrative aspects related to contractual obligations and contracts.
- Experience using and knowledge of HR Information.
Qualifications
• Bachelor’s degree in HR / business administration
