Meetings Services Assistant – Multiple Positions When Actually Employed (WAE) Roster, G3

Overview

This roster is for Meetings Services Assistant positions, G-3 level, within the Meetings Management Unit at the United Nations Office at Nairobi. The role supports meeting services by assisting with documentation, room setup, and logistical details.

Key Responsibilities

• Assists assigned Meetings Services Assistants in meeting rooms;
• Receives, sorts and organizes official documentation for meetings in Interpretation booths;
• Sets up seating arrangements in the meeting rooms based on approved protocol and room charts;
• Delivers documents, texts of speeches and background material to the podium, interpreters, report writing staff, as well as participants in the meeting room;
• Participates in setting up the preparation rooms;
• Liaise with services concerned in connection with technical problems encountered (Headphones, microphones, etc. and provide language channels assistance to participants);
• Checks availability of conference material and other logistic details prior to start of meetings;
• Receives and stays alert on communication tools to exchange urgent information;
• Performs other related duties as required.

Required Experience

A minimum of two (2) years of relevant working experience in meetings planning, conference support, library work or related areas is required. The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree. Experience in dealing with United Nations or other international organizations policies, procedures and practices relating to conferences and meeting services is desirable. One (1) year or more of experience in data analytics or related area is desirable.

Qualifications

Completion of High school diploma or equivalent is required. Supplementary training in conference services, Microsoft office applications, emails and database management or related field is desirable.

Other Details