Overview
The Assistant Emergency Preparedness Officer will support the implementation, technical coordination, and operational follow-up of the ECHO-funded Disaster Preparedness project, contributing to strengthening preparedness, contingency planning, and response systems for sudden cross-border displacement and multi-hazard emergency scenarios in Armenia.
Key Responsibilities
- Support overall implementation, coordination and operational follow-up of the ECHO-funded Disaster Preparedness project.
- Support technical preparedness activities related to contingency planning, emergency preparedness, operational readiness and mass influx planning.
- Draft, review and support operationalization of technical preparedness documents, including contingency plans (CPs), standard operating procedures (SOPs), activation procedures, coordination frameworks, preparedness tools and operational guidance documents.
- Support organization and follow-up of preparedness coordination meetings, technical consultations, workshops, simulations, trainings and operational reviews.
- Support preparedness coordination and technical engagement with Government counterparts, including the Ministry of Interior, Migration and Citizenship Service, Rescue Service, municipalities and other relevant institutions.
- Support municipal preparedness and operational readiness activities in Syunik and Vayots Dzor marzes, including field coordination, preparedness assessments and implementation follow-up.
- Assist in implementation and follow-up of activities related to early warning systems, anticipatory action, crisis communication and EW4All-related preparedness initiatives.
- Support monitoring of project implementation progress, workplans, deliverables and timelines in coordination with UNHCR and partners.
- Support preparation of donor reporting materials, technical updates, briefing notes, presentations, meeting minutes and operational summaries related to the project.
- Support preparation, coordination and follow-up of ECHO monitoring missions, technical visits, donor meetings and field missions, including drafting of briefing materials, technical presentations and follow-up actions.
- Contribute to simulations, drills, after-action reviews, lessons learned exercises and operational validation activities under the project.
- Support data collection, operational analysis, preparedness mapping and documentation of preparedness gaps, operational risks and progress achieved under the project.
- Liaise with implementing partners, UN agencies, humanitarian actors and technical stakeholders supporting preparedness and DRM activities in Armenia.
- Undertake field missions and operational travel related to preparedness activities, coordination and project implementation as required.
- Perform other related duties as required.
Required Experience
- Minimum 1 year of relevant professional experience with an undergraduate university degree, or no experience with an advanced university degree, in emergency preparedness, disaster risk management, humanitarian coordination, contingency planning, operational response, inter-agency coordination or related operational preparedness fields.
- Experience in emergency preparedness, disaster risk management, humanitarian response, contingency planning or operational coordination.
- Experience supporting project implementation, coordination and reporting in humanitarian or development contexts.
- Experience drafting technical documents, contingency plans, SOPs, operational guidance or analytical reports.
- Experience coordinating with Government institutions, municipalities, UN agencies, NGOs or humanitarian partners.
- Experience supporting Government-led preparedness systems, donor-funded projects, technical preparedness documentation, operational coordination mechanisms or emergency response planning is highly desirable.
- Desirable: Experience supporting ECHO-funded or donor-funded projects.
- Desirable: Familiarity with Armenia’s DRM framework, emergency preparedness systems or EW4All initiatives.
- Desirable: Experience supporting simulations, preparedness exercises, municipal preparedness or early warning systems.
- Desirable: Experience in inter-agency coordination and operational preparedness activities.
- Desirable: Experience working with UNHCR, UN agencies or international humanitarian organizations.
- Desirable: Knowledge of crisis communication, anticipatory action or emergency coordination systems.
- Desirable: Experience in drafting donor reports, technical briefings and operational updates.
Qualifications
- University degree in International Relations, Political Science, Disaster Risk Management, Emergency Management, Social Sciences, Public Administration, Humanitarian Affairs or other related field.
- Bachelor of Arts: Development Studies, Bachelor of Arts: International Relations, Bachelor of Arts: Law, Bachelor of Arts: Political Science, Bachelor of Arts: Social Science
