Overview
The Logistics Analyst will support daily operational activities within the Business Solutions Team, monitoring compliance and executing requests in areas such as procurement support, micro-purchasing, asset management, and event planning. The role involves identifying bottlenecks and recommending solutions for service improvement.
Key Responsibilities
- Prepare, review, and post requisitions, purchase orders, and receipts.
- Review and assist in the preparation of procurement plans.
- Assist with premises supplier contract renewals.
- Add, remove, and maintain supplier details.
- Process purchase order closures.
- Assess proposed methods of procurement for appropriateness.
- Advocate for micro-purchasing options.
- Monitor micro-purchasing policy across units.
- Perform quality checks on micro-purchasing supporting documentation.
- Manage and oversee events, acting as a focal point for event planning.
- Negotiate with external providers for event services.
- Establish and update an events calendar.
- Evaluate executed events for quality, delivery, and budget.
- Provide guidance on fixed asset management.
- Coordinate physical asset verification exercises and prepare certification reports.
- Review asset registers for asset disposal.
- Generate asset reports for monitoring and decision-making.
- Train managers and staff on asset management policies.
- Consolidate and synthesize office space requirements.
- Execute office space requests and maintain a log of requirements.
- Coordinate with building maintenance on office space adjustments.
- Monitor and report on volume of services, client feedback, and performance.
- Propose improvements in procedures and guidelines.
- Collaborate and share information with team staff and Administration support.
- Update GO intranet / SharePoint site.
- Assist with the management and maintenance of Fleet Management.
- Arrange mail and courier deliveries.
- Assist with protocol services.
- Assist with IDAM requests.
- Organize training, workshops, and capacity building activities.
- Identify, synthesize, and document best practices and lessons learned.
Required Experience
- Applicants with a bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management, administration or logistic support.
- Experience in event management is desirable.
- Proven hands-on experience in procurement process and procedures is desirable.
- Demonstrated experience in office space management is desirable.
- Demonstrated experience in fixed-assets management as well as non-asset management is desirable.
- Experience using ERP systems is desirable.
- Experience working with UNDP or another UN organization is desirable.
- Proficiency in MS Office Suite, in particular, Excel, applications is desirable.
- Experience supporting operational or administrative processes is desirable.
Qualifications
- Advanced university degree (master's degree or equivalent) in Finance, Business Administration, Management, Public Administration, Logistics or related field is required.
- Or
- A first-level university degree (bachelor’s degree) in the areas stated above, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.
- CIPS level 3 is highly desirable for this position and candidates holding this level at the time of application will have a distinct advantage. If the desired certification is not available at the time of recruitment, it should be obtained within one year of recruitment. Candidates holding a CIPS certification at any level below at the time of application will have a proportionate advantage.
