Overview
The Assistant (Facilities and Administration) role supports the WHO Global Service Centre (GSC) by providing administrative services related to fixed assets, office equipment maintenance, facility matters, and procurement.
Key Responsibilities
- Acts as focal point for fixed assets management, ensuring compliance with standards and accurate recording, tracking, and disposal.
- Performs annual physical verification and reconciliation of fixed assets.
- Arranges preventive maintenance for office equipment.
- Supervises and manages technical personnel under maintenance and housekeeping contractors.
- Co-ordinates with the building's landlord on facility matters.
- Provides logistics support for room set up for conferences, meetings, trainings, and staff workstations.
- Initiates administrative actions for goods and services procurement and supplies.
- Ensures relevant parts in the Staff Information System (SIS) are up to date.
Required Experience
At least 5 years of relevant experience in general office/administrative work, or 4 years with a first-level university degree, or 3 years with an advanced university degree. Desirable experience includes work in WHO or another international organization, in a multi-cultural environment, and in facility management.
Qualifications
Essential: Secondary school education or equivalent with thorough training on administrative duties. Desirable: Relevant higher diploma or degree.
