Overview
Provide administrative support for the Transport Sector Division's activities, including project administration, processing of loans and Technical Assistance, and database management.
Key Responsibilities
- Manage correspondence and documents for the supervisor.
- Compose routine letters independently.
- Review documents before supervisor approval.
- Handle incoming mail and ensure outgoing correspondence is sent out promptly.
- Maintain a filing system for documents and databases within the team.
- Coordinate supervisor's schedule by maintaining calendar and arranging appointments, meetings, travel, and accommodation.
- Ensure accurate updating of event database, including knowledge sharing activities.
- Help prepare necessary loan/TA documents and processing of these documents.
- Support the preparation and administration of TAs and projects, including consultant selection, processing claims, contract variations, internal memos, and preparation of reports.
- Support with project processing and implementation, including administrative support for project documents and logistical support for project meetings and missions.
- Provide back-up support to the Senior Operations Assistant in the latter's absence or relieve other operations assistant.
- Perform other responsibilities that may be assigned.
Required Experience
- At least 5 years' relevant professional experience, preferably with working experience in multilateral organizations.
- Experience working across multiple teams and organizing events.
Qualifications
Bachelor's degree in finance, business administration, public administration, or other fields combined with relevant experience.
