Overview
Provides support to the effective and efficient management and monitoring of the Raising Inclusion and Safeguarding Elections in BARMM (RISE-BARMM) project, ensuring its objectives are achieved.
Key Responsibilities
- Contribute to the development of project’s annual and quarterly work plans, procurement plan and financial and physical progress reports
- Keep track of the delivery of the project and contracted parties, frequently report to the Project Manager on the delivery situation
- Maintenance of the internal expenditures control system including budget checks and timely corrective actions on unposted vouchers
- Work closely with the Programme Team, Results and Quality Team, and Finance Team to ensure efficient and transparent use of project resources
- Support to the conduct of annual project reviews, audits, monitoring missions, evaluations
- Support timely operational and financial closure of a project
- Support in drafting terms of reference and support the recruitment and management of national and international consultants
- Undertake administrative, finance and procurement procedures, such as travel processing, liquidations of cash advances, processing of payments to suppliers
- Support to small-value procurement and coordinating with the suppliers for the delivery of goods
- Raise requisitions as required and register as general user role in Quantum
- Coordination of travel arrangements such as preparation of travel requests, coordination with travel unit for travel authorizations, booking and reservation of hotel rooms, ticket bookings, and visa
- Support to the organization of workshops and meetings including transportation services, booking of conference room, compiling of documents, arranging of equipment
- Maintaining and accurate, and reliable filing system
- Coordination of assets management in the unit, timely preparation and submission of periodic inventory reports
- Coordination of the provision of reliable and quality office supplies
- Support to organization of trainings and events
- Provision of inputs to lessons learnt and best practices in programme including meeting documentation, drafting of communication letters, and logging of minutes from project and partner meetings
- Support in preparation of Corporate Requirements including but not limited to annual work plan, quarterly report, and annual report
- In collaboration with the Programme Analyst, support the implementation of the common activities of the Programme Team and the Country Office in general
- Performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization
Required Experience
- Minimum of seven (7) years (with secondary education) or four (4) years (with bachelor’s degree) of relevant experience in administrative, financial, procurement, and logistics support at the national or international level is required.
- Experience on the use of basic information and communications technology (ICT) and in Microsoft Office applications is required.
- At least 2 years demonstrated experience and capacity in project/business, financial management, including preparations of budgets, annual workplans, project delivery or progress reports and financial reports is required.
- At least one (1) year work experience in support of a project or program on governance and electoral reform is desired.
- At least two (2) years' experience in administrative, financial and/or procurement support to projects and the use of online enterprise risk management platforms is desired
- At least two (2) years working experience with UN agency/mission, an NGO/INGO, or government is desired.
Qualifications
- Secondary education is required.
- OR A First level university degree (bachelor's degree) in Business Administration, Management, Entrepreneurship, Accounting, Economics, Finance or related field will be given due consideration but is not a requirement.
- Certifications in finance, accounting and procurement are an advantage
