Administrative Coordinator / Senior Administrative Coordinator - COMAI

Overview

The Communications Department (COM) is recruiting an experienced and seasoned administrative coordinator to support a Deputy Director and other senior staff in the Front Office. The role involves performing a wide variety of administrative duties to ensure the smooth functioning of administrative operations.

Key Responsibilities

• Organize and manage complex schedules; maintain calendars of appointments; manage departmental email groups and make travel arrangements.
• Handle mission-related queries; provide administrative and logistical support for mission teams.
• Prepare briefing materials; format memos and other documents; draft documents by integrating text, tables, and charts; proofread and edit documents.
• Provide procedural guidance to junior staff to ensure smooth functioning of administrative operations.
• Coordinate department-wide administrative processes; contribute to the development of procedures that improve workflow efficiency.
• Coordinate offsite meetings and retreats; interact with ITD and CSF to support events.
• Handle expense reporting and other administrative responsibilities or COM projects.
• Assist other divisions and teams as needed.
• Ensure administrative coverage in the Front Office and provide support to the Lead Administrative Coordinator.

Required Experience

A minimum of six (6) years of relevant experience is required. External candidates must have had at least two (2) of the six required years of experience in a lead role.

Qualifications

Completion of a high school diploma, or equivalent.

Other Details