Overview
Assists in the coordination of budget programme/project planning and preparation work for the Department of Operational Support. Monitors the status of programme/project proposals through the budget approval process and assists in their preparation and analysis.
Key Responsibilities
- Assists in the coordination of all budget programme/project planning assigned to PAS and related preparation work for the support of the department.
- Monitors status of programme/project proposals through the budget approval process, including coordination of the Department’s responses on questions to these proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation and analysis of programme/project budget proposals and supports their passage through the budget approval process; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of programme proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; prepares documentation for budget committee sessions; coordinates responses to budget committee questions; proposes adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
- Assists in the monitoring and evaluation of programmes/projects, including through the Strategic Management Application (SMA); categorizes, updates, tracks and analyses data related to programmes/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions; prepares revised budget estimates; reports on budget revisions, expenditures and obligations, verifies availability of funds; ensures necessary approval and entry in computerized budget system; initiates financial authorizations for expenditures.
- Assists with the development of senior leadership compacts and related performance reporting; liaises with relevant parties on the interpretation of the commitments; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Serves as focal point for coordination, monitoring and expedition of OUSG programme/project financial expenditure, involving extensive liaison with diverse organisational units within OUSG to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Drafts correspondence and communications related to all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Assists other OUSG teams as required, and performs other duties as assigned.
Required Experience
A minimum of seven years of progressively responsible experience in programme or project administration, general administration or related area is required. The minimum years of relevant experience is reduced to five (5) for candidates who possess a first-level university degree or higher. Experience in development and monitoring of performance related to budgets is required. Experience overseeing programme or office finances is required. Experience working in a front office or executive management support setting within the United Nations Common System, or a comparable international organization, is desirable.
Qualifications
High school diploma or equivalent is required.
