Overview
The Senior Finance and Budget Assistant will review, analyze, and assist in the finalization of cost estimates and budget proposals, monitor budget implementation, and process payments to third parties.
Key Responsibilities
- Acts as Certifying Officer on behalf of, and in the absence of, SCBD Finance Officers.
- Reviews, analyzes, and assists in the finalization of cost estimates and budget proposals.
- Assists managers in the elaboration of resource requirements for budget submissions.
- Undertakes research and provides support to higher level Finance Officers with respect to budget reviews.
- Provides input into the preparation of allotments, including redeployment of funds.
- Monitors budget implementation/expenditures and recommends reallocation of funds.
- Reviews requisitions for goods and services.
- Monitors extra-budgetary resources.
- Assists in the preparation of budget performance submissions.
- Assists in finalization of budget performance reports.
- Monitors integrity of various financial databases.
- Verifies accuracy of input data.
- Grants' financial management.
- Reviews, analyzes and processes payments to third-parties, commercial entities, and individuals.
- Reviews incoming payment instructions about banking details and sources of funds.
- Prepares payments for final disbursement by Cashier.
- Dispatches payment instructions and cheques to banks.
- Creates receipts and deposits for all incoming funds.
- Notifies payees of status of payments.
- Assists staff members, Finance Officers and donors regarding queries on payment and deposit related-related issues.
- Investigates complaints on non-receipts.
- Monitors reviews/methods used to remit payments.
- Assists in preparation of periodical reports: cash flow, contributions, etc.
- Follows up on audit recommendations.
- Follows up on fraud cases.
- Files and archives as required.
- Keeps up to date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets.
- Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters.
- Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
- Assists with the collection and analysis of data as well as preparation of data presentations and reports.
- Assists with visualizations and updating information material such as web pages or brochures.
- Performs other related duties, as assigned.
Required Experience
A minimum of ten (10) years of experience in budget/finance or related area is required. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree. A minimum of three (3) years of experience inputting and exporting data from an Enterprise Resource Planning (ERP) system, preferably SAP (UN Umoja) or similar system, is required. Experience using Microsoft Office applications, including Excel (Advanced), Word, PowerPoint, Outlook, SharePoint, and Teams, is required. Experience in supervising staff or work of others is desirable. A minimum of one (1) or more years of experience in data analysis or related area is desirable.
Qualifications
High school diploma or equivalent is required. Relevant technical training in accounting and/or finance is desirable.
