Overview
The Project Analyst will support the programmatic management and technical coordination of the "District Cooling in LAC" project to ensure smooth delivery of project outputs.
Key Responsibilities
- Provide programme management support including annual work planning and follow-up of project activities.
- Support the management of contribution agreements and monitoring of income and expenditures.
- Draft work plans, budgets, and proposals on implementation arrangements.
- Contribute to progress, annual, and final reports.
- Support the formulation processes of new Project Documents, Initiation Plans, Engagements Facilities, and others.
- Ensure compliance with UNDP Financial Regulations and Rules and the Internal Control Framework.
- Support project operational closing.
- Perform other tasks in Quantum related to Grants and Project Management.
- Attend and summarize meetings and conferences.
- Assist in the implementation of project activities in accordance with the approved work plan.
- Deliver technical input and guidance related to the assigned area of expertise.
- Prepare, review and maintain technical documentation, progress reports, and other relevant materials.
- Participate in the review and evaluation of project activities and contribute to recommendations.
- Assist in the preparation of terms of references, concept notes and other technical documents.
- Assist in the review of outputs of consultants.
- Contribute to the preparation of technical work plans, methodologies, and operational procedures.
- Liaise and collaborate with project team members, partners, and relevant stakeholders.
- Contribute in the oversight of country level coordinators.
- Participate and lead team meetings and meetings with partners and main stakeholders, and prepare notes and main takeaways.
- Support the preparation, implementation, and monitoring of procurement plans.
- Oversee and support effective and timely procurement processes for acquiring goods and services.
- Support the drafting of TORs, notes to files, evaluation reports, and others.
- Elaboration and provision of information for audits.
- Execute tasks related to project creation in Quantum, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, and financial closure of a project.
- Generate and analyze financial reports from Quantum.
- Support in the organization and coordination of events, meetings, workshops and missions.
- Create travel profiles, travel plans, travel requests and travel claims.
- Support the preparation of job descriptions to engage with Personnel Services Agreements.
- Coordinate and liaise with the Human Resources Unit at the Regional Hub in Panama in the process of recruitment and selection framework of IPSA candidates.
- Organize training, workshops, and capacity building activities.
- Identify, synthesize and document best practices and lessons learned.
- Participate in and ensure sound contributions to knowledge networks and communities of practice.
- Support establishment of knowledge platforms for the project.
- Promote advocacy on development trends and opportunities to collaborate.
- Perform other duties within their functional profile as deemed necessary.
Required Experience
Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in project management and technical support.
Qualifications
Advanced university degree (Master’s degree or equivalent) in Project Management, Finance, International Relations, Public Administration, Law, or related fields is required, or A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with an additional 2 years of qualifying experience.
