Overview
Provides administrative, logistics, and operational support to ensure the efficient functioning of the FAO office in Yemen and compliance with administrative procedures.
Key Responsibilities
- Provide routine administrative and clerical support.
- Maintain organized physical and electronic filing systems.
- Receive, record, and route administrative correspondence.
- Assist in compiling data for procurement plans and administrative reports.
- Prepare and track Purchase Requests.
- Track administrative requisitions, deliveries, and related documentation.
- Provide logistical support for meetings, workshops, training, and office events.
- Assist in preparing payment supporting documents and follow up on payment processing.
- Support the management of petty cash documentation, invoices, and vendor records.
- Maintain updated records of contracts, payments, inventory, and administrative files.
- Monitor office supplies and assist in inventory tracking and replenishment.
- Coordinate routine office maintenance, cleaning, and repair requests.
- Support guest house and office facility administrative arrangements.
- Perform other related clerical and administrative duties.
Required Experience
Three years of relevant experience in office/ administration or related work. Work experience in more than one location or area of work, particularly in field offices or decentralized operations, is considered an asset. Work experience in international humanitarian organizations. Work experience in travel and accommodation related companies.
Qualifications
Bachelor’s degree in Business Administration, Public Administration, Finance, Economics or other equivalent/related field of study.
