Overview
Provide support to ensure that the FAO Ghana Country Office premises, facilities, meeting rooms, assets and related services are properly maintained.
Key Responsibilities
- Support the day-to-day upkeep, cleanliness and organization of the FAO Ghana office premises, meeting rooms and common areas.
- Conduct routine checks of office facilities, including lighting, water supply, plumbing and general office setup, and report any issues requiring follow-up.
- Ensure offices and meeting rooms are cleaned, arranged and ready before the start of work and scheduled meetings.
- Assist in monitoring cleaners, gardeners and other service providers engaged for office maintenance and related services.
- Maintain records of repairs, maintenance requests, inventory, service visits and premises-related activities.
- Work closely with the RAF Premises Assistant to coordinate facilities management activities, share good practices and support the smooth functioning of both FAOGH and RAF premises when required.
- Provide backup support to the RAF office premises and facilities management function during the absence of the RAF Premises Assistant or during periods of increased operational requirements.
- Support the arrangement and movement of office furniture, equipment and supplies, including assisting with office space reconfigurations and event setups.
- Collect and submit invoices and bills from service providers for review and payment processing.
- Assist with photocopying, filing, document distribution and other general office support tasks.
- Support the preparation of meetings, workshops and official events, including room setup, materials preparation and logistical arrangements.
- Receive visitors and provide basic assistance to staff, consultants, service providers and guests, as required.
- Report any safety, security, health or maintenance concerns to the supervisor in a timely manner and assist in follow-up actions.
- Contribute to maintaining a safe, functional and professional office environment in accordance with FAO administrative and operational standards.
- Perform any other related duties as assigned by the supervisor.
Required Experience
At least one year of relevant work experience in office support, facilities support, premises management, administration, maintenance support or a similar role.
Qualifications
Secondary school education. Additional training or certification in administration, facilities and office management, maintenance support or a related area would be an advantage.
