Overview
Lead impactful projects delivering essential transactional services, ensuring excellence in HR, procurement, and grants management within a dynamic global framework.
Key Responsibilities
- Develop, complete and update the project implementation plan.
- Implement the approved plan within tolerances set by the Project Board.
- Embed sustainability dimensions into the project life span.
- Manage the production of required outputs, taking responsibility for overall progress and use of resources.
- Ensure quality of work packages and deliverables comply with quality requirements.
- Liaise with external suppliers or account managers.
- Manage acceptance and delivery of work packages.
- Monitor project progress, control project variances, and manage changes.
- Identify, anticipate and advise senior management and the project board on mitigating measures against project risks.
- Identify and report potential opportunities for UNOPS.
- Comply with the organization’s policies and standards, and ensure project information is kept updated.
- Be aware of applicable local laws and regulations, and ensure adherence.
- Prepare and adapt all relevant plans for approval by the project board, and manage baselines.
- Manage the reporting obligations defined in the implementation plan and legal agreements.
- Maintain project documentation in an orderly manner.
- Understand and apply the UNOPS financial rules and regulations.
- Be accountable for the use of delegation of authority and ensure compliance with relevant policies and standards of ethics.
- Provide a formal handover of the project to the closure manager when applicable.
- Support project audit activities.
- Include a results framework and M&E plan in the project implementation plan.
- Prepare and issue regular project and financial reports.
- Regularly review project status and evaluate performance criteria.
- Maintain diaries and progress reports as required.
- Provide routine oversight and analysis of delivery data.
- Ensure all project team members track and regularly update milestones and targets.
- Develop stakeholder engagement strategies and plans.
- Actively engage stakeholders, take feedback, and adjust as necessary.
- Establish solid working relationships with the project board, clients, and key stakeholders.
- Enable formulation of project communication plans and monitor effectiveness.
- Coordinate stakeholder engagement and communication.
- Ensure stakeholders are aware of project activities, progress, and exceptions.
- Work with internal stakeholders to ensure projects comply with audit requirements.
- Work with procurement/ purchasing personnel to ensure effective interface with suppliers’ quality systems.
- Coordinate quality reviews of project documents and deliverables.
- Provide quality control for management outputs.
- Create a learning environment for the project team, encourage knowledge sharing and training.
- Actively interact with other project managers and the wider project management community.
- Stay abreast with latest updates and good practices of the profession.
- Ensure lessons learned are shared in a timely and appropriate manner.
- Provide feedback to corporate practice groups on policy and systems.
- Provide feedback to functional groups on policies and related guidance.
- Organise and structure the project team, ensure clearly defined roles and responsibilities.
- Provide regular guidance and direction, as needed, and support the team.
- Lead and motivate the project management team, and manage performance.
- Ensure performance reviews are conducted fairly, accurately, and on time.
- Select, recruit, and train project teams as required.
- Ensure safety and security for all project personnel.
Required Experience
Relevant experience is work in project management specific to HR processes or services, financial management, grants management, procurement or related areas. Experience in project coordination and operations management is required. Knowledge of relevant quality standards, and assurance methodologies is required. Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired.
Qualifications
Required Bachelor’s degree (or equivalent) in any discipline with 7 years of relevant experience OR Master’s degree (or equivalent) in any discipline with 5 years of relevant experience is required. Desired A globally recognized professional certificate (e.g. PRINCE2, PMI, etc) or membership in Project Management is desired.
