Overview
The incumbent functions as a buyer for the headquarters, processing acquisition actions for goods and services and performing contract administration.
Key Responsibilities
- Reviewing, editing, and recommending wording of technical specifications to be used in solicitations.
- Screening firms as potential bidders, creating inputs and maintaining supplier data.
- Staying abreast of new market trends, e-commerce and technology developments.
- Supporting customer requests for deviation from normal method of procurement.
- For simplified procurement solicit offers in accordance with established thresholds.
- Suggesting and drafting bidding instructions and contract clauses.
- Supporting the conduct of international and formal competitive bidding procedures.
- Assists the Contracting Officer in organizing bidders’ conferences, site surveys, inspections, progress review meetings, and other contractual events.
- Supporting the evaluations of bids and contract award recommendations.
- Investigating the financial viability of vendors/contractors before contracts are awarded.
- Providing administrative support to the Contracting Officer’s input to the Contract Award Committee.
- Assisting of the Contracting Officer in disputes resolution and proposals for settlements.
- Administering the contract files including into archive and eventual destruction.
- Participating in the education of customers and bidders to promote good procurement practices.
- Operates an Automated Accounting/Purchasing Application System.
- Assists the Contracting Officer in the SHAPE Credit Card Programme management.
- Takes measures necessary to ensure the financial viability of vendors/contractors before contracts are awarded.
- Performs all other duties as assigned or directed.
Required Experience
At least 2 years of prior contracting experience. At least 2 years of professional experience in the field of supplier relationship management.
Qualifications
Higher Secondary education and intermediate vocational training in supply chain management, commercial and mercantile law, logistics, inventory management, procurement or related discipline which might lead to a formal qualification with 2 years experience, or Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.
