Overview
The Officer, Facilities Management and Workspace is responsible for supporting the effective planning, coordination, and delivery of general services, workspace management, and facility upgrade activities within the NATO Representation to Ukraine premises.
Key Responsibilities
- Support the planning, coordination and monitoring of facility upgrade projects.
- Oversee day-to-day project activities, ensuring tasks are completed according to set deadlines and project specifications.
- Contribute to short-term work plans.
- Manage contracts with selected vendors, ensuring compliance with terms, timelines, quality standards, and NATO safety and security policies.
- Lead the end-to-end procurement process, from tender preparation to contract award.
- Oversee budget forecasting and financial reporting related to infrastructure projects.
- Coordinate the day-to-day management of office space, workplace support and logistical support.
- Coordinate routine maintenance, repairs, cleaning, utilities, and building-related service requirements.
- Assess project needs and provide recommendations for improvement in construction and infrastructure management processes.
- Share knowledge and best practices.
- Provide regular progress reports to the NRU and NATO HQ, highlighting risks and proposing mitigation strategies.
- Perform any other related duties as assigned.
Required Experience
- possess a minimum of 5 years’ experience in project management and/or supervising infrastructure projects in complex environments;
- experience in managing construction and/or renovation of office buildings and an understanding of security standards (advantage);
- good knowledge of Ukrainian construction regulations and health, safety and security norms (advantage);
- knowledge of procurement procedures and security related directives either at the NATO level or in a national / international environment (advantage).
Qualifications
- have a university degree in engineering, architecture, or another relevant discipline;
- have certification in project management (PMP, PRINCE2, or equivalent) with budget management skills;
