Overview
Provide administrative and programme operational support for the ESARO WPHF Project, contributing to effective management of programme activities and administrative processes.
Key Responsibilities
- Provide administrative support in the preparation of programme work plans, budgets, and proposals.
- Assist in follow-up actions to implement operational activities.
- Collect and compile information/data on programme related operations.
- Participate in Operations meetings.
- Provide administrative support in the planning, tracking and recording of financial resources.
- Prepare budget revisions, create requisitions, register good receipts and assist in the preparation and follow up of cost-recovery bills.
- Assist in the contributions management business process.
- Support the creation of projects in Quantum, recording and tracking expenses and budgets.
- Review and monitor program budget expenditures and delivery.
- Provide administrative and procurement support for the organization of conferences, workshops, missions, and trainings.
- Coordinate travel planning, logistics, and claims processing.
- Support financial management tasks including creating e-requisitions and maintaining organized financial records.
- Maintain organized digital filing of correspondence, documents, and project records.
- Assist in developing communications and visibility materials.
- Support documentation of lessons learned and best practices.
- Support regional meetings and prepare meeting reports.
- Contribute to drafting knowledge products.
Required Experience
- At least 6 years of progressively responsible work experience in monitoring, reporting and/or evaluation.
- Experience of work with UN agencies in East and Southern Africa would be an asset.
- Experience in working in a computer environment using multiple office software packages is required.
- Experience in supporting a team is required.
- Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
Qualifications
- Completion of secondary education is required.
- Bachelor’s degree or equivalent in social sciences, humanities or a related field is desirable.
