Overview
The Project Information Management Assistant will support the project by facilitating coordination among partners, supporting inclusive participation, and promoting learning. The role is instrumental in establishing and maintaining a structured information management system for project documentation and knowledge.
Key Responsibilities
- Support the formatting, editing, and production of reports, presentations, policy briefs, and other knowledge products.
- Maintain a central, organized repository of all supporting documentation and evidence.
- Assist in the consolidation of project component reports.
- Support information consolidation and routine documentation management for key national reporting processes.
- Regular reporting on identified risk, issues and challenges.
- Support project staff in the routine documentation and synthesis of lessons learned, good practices, and institutional knowledge.
- Actively prepare FAST communication products and campaigns.
- Contribute to basic knowledge sharing and data gathering.
- Provide administrative and logistical support for monitoring and evaluation activities.
- Effective support to the implementation of evaluation recommendations.
- Maintain project information repositories, filing systems, and digital document management platforms.
- Consolidate, organize, catalogue, and archive all project records.
- Apply prevailing standard operating procedures into production of document, version control, metadata tagging, and efficient information retrieval.
- Assist in managing routine access rights and permissions for digital information systems.
- Facilitate internal information sharing and day-to-day coordination among project team members, consultants, and key counterparts.
- Assist in drafting routine supporting documents required for project activities.
- Provide administrative and logistical support for information-generating events.
- Maintaining partnerships with relevant stakeholders.
- Participation in the trainings for project staff.
- Synthesis of lessons learned and best practices from project implementation.
- Contributions to knowledge networks and communities of practice.
- Performs other duties within their functional profile as deemed necessary.
Required Experience
- Minimum 5 years (with secondary education) or 2 years (with bachelor´s degree) of relevant experience in the field of knowledge and data Management.
- Experience in organizing, archiving, and managing large volumes of digital and physical documents.
- Hands-on experience using digital document management systems (for example: SharePoint, Google Drive, or other databases) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Experience in organizing and facilitating meetings and workshops;
- Experience working in projects.
Qualifications
Secondary education is required. University degree (Bachelor’s degree) in Development Studies, Information Management, Record Management, Communication, Information Technology, or related fields will be given due consideration, but is not a requirement.
