Overview
The ICT Procurement Associate will be responsible for carrying out procurement and contract administration functions in the ICT department in accordance with IOM’s regulations, rules, and procedures.
Key Responsibilities
- Assist in coordinating procurement activities for the ICT Department by supporting the review and consolidation of purchase requisitions, organization of bidding processes, evaluation support, and follow-up on purchase orders through to delivery and payment.
- Carry out end-to-end procurement processes, including supporting the preparation of RFx documents, processing of purchase orders, coordination of evaluations, and verification of goods and invoices in accordance with established procedures.
- Provide support to requisitioners and staff on procurement processes, specifications, and documentation requirements, and assist in the implementation of procurement workflows and internal controls.
- Assist in conducting market research and support supplier management activities, including identifying and maintaining information on local and international vendors based on cost, quality, reliability, and service delivery.
- Track and update the Department’s Procurement Plan across the full procurement-to-pay cycle.
- Support payment-related processes, including submission and tracking of payment requests, liaising with vendors to resolve standard issues, and following up on pending actions to facilitate timely payments.
- Support compliance with IOM procurement policies and procedures, maintain complete and accurate records, and support internal and external audit requirements through proper documentation and audit trails.
- Assist in preparing procurement reports and status updates to support management review and operational planning.
- Identify procurement-related issues and bring them to the attention of the supervisor for appropriate follow-up.
- Perform such other duties as may be assigned.
Required Experience
- Demonstrated experience in advanced use of Microsoft Office applications.
- Proven experience in working with Enterprise Resource Planning (ERP) systems.
- Proven experience with public sector procurement and logistics rules and procedures, including those applied in international organizations such as the United Nations.
- Demonstrated experience in accounting systems, software, and financial procedures.
Qualifications
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management, or a related field from an accredited academic institution with three years of relevant professional experience;
- High school diploma with five years of relevant professional experience;
- or,
- Certification in Procurement, Logistics, or Supply Chain Management is an advantage.
