Overview
Provides functional support to operational processes, including general administration, procurement, and finances, to enhance the development effectiveness of UNDP.
Key Responsibilities
- Provides efficient operational support to operationalize IEO’s strategies in conformity with UNDP policies and procedures.
- Contributes to maintaining full compliance of operational processes according to UN/UNDP rules, regulations, policies, and strategies; effectively implement the Internal Control Framework.
- Interacts with the services clusters and Treasury to ensure that payment processes are in accordance with the committed KPIs.
- Supports the Supervisor in preparing the reports for external stakeholders.
- Supports the Finance Associate in preparing and/or presenting reports in the IEO, in collaboration with the rest of the Operational Team.
- Backups the Finances Associate to prepare and submit non-PO invoices when needed.
- Timely collaborates with the Finance Associate to update the monthly payment distribution datasheet to monitor the annual allocation execution.
- Backups the Travel arrangers to support Staff Members with non-travel related F10 submissions.
- Supports the efficient and effective execution of evaluation activities included in the executive board-approved annual work plan.
- Contributes to the financial design to support regionalization.
- Supports the Finances Associate in preparing the regional budgets for the office and projects and their implementation monitoring.
- Backups the Finances Associate, organizing and inputting budget processes in Quantum when needed.
- Backups the Finances Associate to extract, analyze and take timely corrective actions on PO and non PO invoices with budget check errors and other problems.
- Contributes to the preparation and presentation of reports on Finances in the IEO, in collaboration with the rest of the Operational Team.
- Supports UNEG’s Secretariat by designing actions to support the Working Groups operational requests.
- Transfers the procurement and HR request to the corresponding Focal points in the IEO’s Operations team.
- Prepares, inputs, monitors, and periodically reports on the UNEG Budget to the UNEG Treasurer and Secretariat.
- Prepares, inputs, and follows up payments instructed by UNEG supporting the UNEG secretariat.
- As Travel arranger, supports UNEG requested working missions.
- Liaises with the Operations team to create and support Suppliers working for UNEG.
- Conducts and presents data analytics based on UNEG-related information extracted from the ERP.
- Follows up with the UNEG secretariat to process annual contribution agreements.
- Supports the organization of IEO organizational events in terms of payments.
- Supports IEO in its overall office administration needed including coordination of deliveries, and office purchase.
- Organizes training for the operations, and evaluation staff on finances or other operational areas as needed.
- Contributes to the synthesis of lessons learned and best practices in operational areas, especially in finances, procurement, and personnel support.
- Performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Required Experience
Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in providing operational support to international programs.
Qualifications
Advanced university degree (master’s degree or equivalent) in Business Administration, Public Administration, or other relevant areas is required. Or A first-level university degree (Bachelor´s degree) in the areas mentioned above in combination with additional 2 years of qualifying experience, will be given due consideration in lieu of Master´s degree.
