Overview
Provides assistance in support of planning, implementation and follow-up activities related to the work of the Fifth Committee and CPC. Assists in the coordination of team-wide activities as well as programme/project planning and preparation.
Key Responsibilities
- Provides assistance in support of planning, implementation and follow-up activities related to the work of the Fifth Committee and CPC.
- Assists in the coordination of team-wide activities as well as programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Assists in the preparation of Journal announcements, the programme of work, procedural notes for the Chairpersons and other communications relating to the meetings of the Fifth Committee and CPC.
- Researches, compiles, analyses, summarizes, and presents basic information/data on specific programmes/project and related topics.
- Assists in the preparation of documentation and reports related to the work of the Committees, coordinates review and clearance process, and coordinates with editor, translation services, etc. on finalization and publication of report in multiple languages.
- Collaborates with programme officers on performance reporting; assists in the implementation of survey initiatives, including design of data collection tools; reviews, analyses and interprets responses; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
- Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
- Provides support to update and maintain information on the websites of the Fifth Committee and CPC.
- Drafts correspondence and communications related to all aspects of programme/project administration, work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
- Responds to general information requests and inquiries and undertakes research to provide reference materials as required.
- Assists the manager in arranging client teleconferences, video-conferences and other related communications and guidance.
- Serves as focal point for obtaining necessary clearances and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
- Assists in the coordination of programme/project planning and preparation; monitors status of programme/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
- Performs other duties as assigned.
Required Experience
A minimum of seven years of experience in programme or project administration, technical cooperation or related area is required. The minimum years of relevant experience is reduced to five years for candidates who possess a first-level university degree or higher. Experience in dealing with policies, procedures and practices for conferences at the United Nations or similar international organization is desirable. Experience in developing and maintaining websites is desirable.
Qualifications
High school diploma is required.
