Overview
The Procurement Assistant will provide procurement and administrative services to ensure the efficient implementation of project activities in accordance with FAO rules and procedures. He/she will assist in routine administrative and control functions in support of FAO’s procurement services.
Key Responsibilities
- Review and prepare routine documentation and correspondence related to assigned procurement actions.
- Follow up on purchase orders and contracts.
- Review invoices of incoming goods, transportation services and custom's clearance fees for accuracy.
- Report on the status of procurement actions.
- File documents and correspondence and database records related to procurement actions.
- Run periodic reports, taking action as requested.
- Ensure data input into systems as accurate.
- Review with the supervisor problems and discrepancies related to assigned actions.
- Supports corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy.
- Perform other related duties as required.
- Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.
Required Experience
At least five (5) years of relevant and progressive experience in administrative, accounting, logistics, travel, and procurement support work on project implementation at field level.
Qualifications
University degree in the field of Business Administration, Accountancy or other related disciplines.
