Overview
The Programme Management Office (PRMO) - Senior Officer role supports the Head of PMO and Senior Management in exercising governance over the Multi-Country Office (MCO) Portfolio, providing oversight and advisory functions to assigned portfolios.
Key Responsibilities
- Provide support to project management teams in facilitating the implementation of appropriate standards and best practices.
- Assist in coordinating the development, consolidation and tracking progress of other Units’ plans.
- Support PMs and PMSOs with the establishment, monitoring and delivery of business and programme level strategies, plans, targets, indicators and work plans.
- Ensure projects in the development of Gender Action Plan; and monitor that the plans are followed through.
- Develop and establish resource tracking systems for use within the PMO.
- Ensure the project team to identify and anticipate potential risks and issues in a timely manner.
- Work closely and support the project team in project setup, implementation and closure activities.
- Establish standards and monitor the use of configuration management systems.
- Monitor and ensure that projects have project implementation plan, HR plan, procurement plan, quality management plans, stakeholder engagement plan, and the plans are properly followed through.
- Ensure regular project and corporate reports are issued in accordance with client, donor and corporate guidelines and standards.
- Facilitate implementation of corporate standards, initiatives and requirements across the Country Office.
- Regularly review project status and monitor progress through output tracking tables.
- Assess projects’ health against key performance indicators (scope, cost, schedule, quality and risk).
- Monitor project documentations are complete and up to date.
- Ensure timely UNOPS internal reporting requirements.
- Coordinate the effective preparation and organization of office, portfolio and project level quarterly assurance.
- Assist in the coordination of organizational risks and issues management at the business unit level.
- Provide risk and issue management support to programs and project teams.
- Provide routine oversight and analysis of delivery and project closure data.
- Ensure that all projects have a result framework and dashboard for monitoring outputs and activities.
- Ensure all projects submit and regularly update specific milestones and targets for the duration of projects' life-cycles, and track progress.
- Monitor the Health, Safety, Social and Environmental (HSSE) country focal has prepared HSSE plans and reported periodically.
- Monitor and review project’s monthly progress reports; and identify cross-cutting issues that require action and follow up.
- Ensure that all projects has a dedicated stakeholder management and communication plan.
- Assist the PM in the stakeholder profiles and facilitate the formulation of stakeholder engagement strategies.
- Enable the formulation of programme and project communications plans.
- Coordinate stakeholder engagement and communication.
- Coordinate internal programme/project communications.
- Monitor the effectiveness of programme/project communications.
- Work with internal audit and finance to ensure the programme complies with audit requirements.
- Support the operations units and personnel to ensure alignment with programme and project needs/requirements.
- Contribute towards full compliance with UNOPS standards for corporate/ programme/ project management.
- Coordinate quality reviews of programme/project documents, plans and reports.
- Provide quality control for management products.
- Assist the Project Manager, Project Coordinator and PMO team lead in supporting key stakeholders to continuously identify and improve operational processes.
- Assist knowledge management efforts through documentation of best practices.
- Implement capacity building activities for the project team on identified gaps.
- Support the Country Office and WAMCO Programme Leadership Team in improving local hub working practices.
- Ensure routine and effective capacity building activities are conducted in order to build the long-term and sustainable capacity of national staff.
- Participate in, and advocate PMs' participation in, relevant Communities of Practice.
- Actively interact with PMs and the wider PM community to share case studies, lessons learned and best practices.
- Provides feedback to Practice Leads on policy and supporting guidance.
- Contributes to the oversight of lessons learned procedures.
Required Experience
Relevant experience is work in project management. Desired Experience of working in multicultural environments or UN system organizations in a developing country is desired. Experience in development or humanitarian contexts is desired. Experience with data analysis, management reporting and project management tools and information management systems is a strong advantage. Experience working in developing countries (especially Africa) is a strong advantage. Experience working in an international environment is highly desired. Experience dealing with government officials is an advantage. Experience working on infrastructure project is an advantage.
Qualifications
Required Bachelor’s degree (or equivalent) in Project Management with 4 years of relevant experience OR Master’s degree (or equivalent) in Project Management with 2 years of relevant experience is required. Desired PRINCE2 Practitioner certification is highly desirable.
