Overview
The Senior Staff Assistant (FS5) role is responsible for managing the Assistant Secretary-General's calendar, correspondence, and travel arrangements, and providing administrative support within the United Nations Support Office in Haiti (UNSOH).
Key Responsibilities
- Manage and maintain the ASG’s calendar, appointments, meetings, and official engagements.
- Screen, prioritize, and manage all incoming and outgoing correspondence.
- Draft, format, edit, and finalize correspondence, notes, submissions, and other documents.
- Ensure effective follow‑up on decisions and action points.
- Serve as a key liaison between the ASG and Mission components, UN Headquarters, BINUH, UN country team, and the Gang Suppression Force (GSF).
- Organize and coordinate the ASG’s official travel.
- Provide administrative support related to attendance, leave monitoring, travel claims, requisitions, and other administrative processes.
- Support workflow management and prioritization in the ASG Office.
- Ensure proper record‑keeping and secure handling of sensitive information.
- Develop and manage the Office’s SharePoint and other IT-related applications and platforms.
Required Experience
A minimum of eight years' working experience in UN field operations of the UN Common system is required. A minimum of four years' progressive experience working for a high-ranking UN Official is required. Experience in providing personal assistance and administrative support in the front office of a Head of Mission is required. Experience in international operations in a conflict environment is required.
Qualifications
High school diploma or equivalent is required. A high education degree on social, communication, economic or political sciences, or related area, is desirable. Additional technical training in secretarial or administration is desirable.
