Overview
Provide back-office and administrative support to the BRIDGE project, assisting with financial, administrative, and logistical requirements to ensure timely and appropriate project execution.
Key Responsibilities
- Provide support with financial and administrative requirements, including project funding and accounting.
- Assist in ensuring timely and appropriate project execution.
- Facilitate and guide the work of the national team and manage payment schedules.
- Assist in project-related activities, including planning for meetings, consultations, and trips.
- Ensure smooth organization of national and international travel.
- Document and share records of meetings, decisions, and actions.
- Support project monitoring and evaluation at the national level.
- Support the management of the project budget, overseeing procurement and accounting procedures.
- Ensure timely disbursement of financial resources to implementing partners.
- Maintain expenditure records and collaborate in financial reporting.
- Track financial and administrative activities and expenses.
- Liaise with the UNDP Country Office for financial reporting, compliance, and procurement.
- Develop calculations for annual workplan/budget development.
- Handle procurement processes, requisitions, and purchase orders.
- Maintain an inventory of assets/equipment and support handover.
- Ensure the Quantum approval system is set up at the Country Office.
- Handle logistical matters for workshops and meetings.
- Update the procurement plan and contacts list.
- Handle travel arrangements for national travel and participants.
- Handle travel procedures for international meetings, including visas and security clearances.
- Support communication, facilitation, and organization of outreach activities.
- Support knowledge building and sharing for the project.
Required Experience
A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of progressively responsible administrative or project experience is required.
Qualifications
High School certificate or University Degree in Business Administration, Public Administration, or equivalent field.
