Overview
Provide back-office and administrative support to the BRIDGE project, assisting with financial, administrative, and logistical requirements to ensure timely and appropriate project execution.
Key Responsibilities
- Provide support with financial and administrative requirements, including project funding and accounting.
- Assist in ensuring the project is executed in a timely and appropriate manner.
- Facilitate and guide the work of the national team and manage payment schedules.
- Assist in project-related activities, including planning for meetings, consultations, and trips.
- Ensure all national and international travel is organised smoothly.
- Document and share records of meetings, decisions, and actions.
- Support with the Monitoring and Evaluation of the project at the national level.
- Support the Management of the project budget and oversee procurement and accounting procedures.
- Ensure financial resources are disbursed on time to implementing partners.
- Maintain records of expenditures and collaborate in financial reporting.
- Perform financial and administrative tracking of activities and expenses.
- Liaise with UNDP country office for financial reporting, compliance, and procurement.
- Develop calculations for the development of the annual workplan/budget.
- Handle procurement processes, requisitions, and purchase orders.
- Maintain an inventory of assets/equipment and support handover upon project closure.
- Ensure the Quantum approval system is set up at the Country Office.
- Handle logistical matters for workshops and meetings.
- Regularly update the procurement plan and contacts list.
- Handle travel arrangements for national travel/missions and participants.
- Handle travel procedures for participants to global and regional workshops.
- Support with communication, facilitation, and organization of outreach activities.
- Support knowledge building/sharing of the project.
Required Experience
A minimum of 6 years of progressively responsible administrative or project experience is required (with high school diploma), or 3 years (with bachelor’s degree). Experience with UNDP/UN policies, procedures and practices, particularly in relation to project development and implementation, is highly desirable. Experience in preparing project activity reports as well as Knowledge of project management processes is an advantage. Experience in preparing regular project financial reports for internal and external distribution; preparing all project meeting minutes and drafting of project training evaluation reports is desirable. Knowledge of procurement procedures of national / international organizations. Experience in dealing with national experts and international institutions. Experience in preparation of project activity reports.
Qualifications
Secondary education is required, or University Degree (bachelor’s degree) in Business Administration, Public Administration, or equivalent field will be given due consideration, but it is not a requirement. Specialized training in administration, accounting, finance or related fields would be an advantage. Sound understanding of key software packages (MS Office).
